Templates provide a way to preprogram scan job settings at the Xerox multifunctional device. You can customize selected settings so that they are optimized for your particular workflow.

You can perform the following operations on a template or a group:

  • Copy a template and paste the template to a different group by right clicking on the template.
  • Move a template from one group to another group by dragging the template to a different group.
  • Create a template for a desired group by right-clicking the group and clicking Add.

General Settings

Enter the general template and scanning attributes.

Field Name Description
Name Enter the template name up to 20 characters long.
Description Enter a description for the template name.
Format Supported formats are:
  • TIFF (multiple page TIFF)
  • PDF

The server supports the above output formats. The Xerox multifunctional device may support additional file formats. Please refer to the downstream process and route component requirements before selecting an output file format.

Resolution Select from the drop-down list:
  • 200
  • 300
  • 400
  • 600

The server only supports the above resolutions. The Xerox multifunctional device may support additional resolutions. Please refer to the downstream process and route component requirements before selecting a resolution.

Color Mode Select an option from the drop down list:
  • Black and White
  • Full Color
  • Gray scale
Not all Xerox multifunctional device support color or grayscale. Please refer to the downstream process and route component requirements before making a selection.
Advanced Settings Click this button to open the Advanced Settings dialog box in which you can configure the following options:
  • Sides — This setting refers to the sides of the hard copy which will be scanned. Select an option from the drop down list:
    • One Side
    • Two sided rotate side 2
    • Two Side
  • Auto Background Suppression — This option automatically reduces or eliminates the dark background resulting from colored paper or newspaper originals.
    Note: This option is disabled if the Original Type is Photo.
  • Screen — Specifies how to adjust the image to accommodate source characteristics.
    • Auto — Eliminates the risk of blotches or small areas that have a different texture or pattern appearance than the surrounding area, but produces a slightly grainier picture than when Special is used.
    • Special — Enhances continuous tone photographs or high frequency halftone images. It is used to create smoother, less grainy output for continuous tone and halftone images, but risk of blotchy copy quality defects is higher than when Auto is used.
  • Contrast — This option controls the differences between the image densities within the image. Select a lower setting to improve the copy quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines.
  • Darkness — This option controls how the scan service processes the images of the scanned input document so the output document appears either lighter, darker, or the same as the original input document.
  • Sharpness — This option controls the balance between sharp text and moire (Patterns within the image). Adjust the sharpness values from sharper to softer, based on the quality of the input images.

Document Management Fields

Once you have configured a template, you have the option to create, edit, and delete index fields for the scanned document. You can create up to 6 index fields for your workflow. The user enters the index field values at the device control panel.

Note: Some Xerox multifunctional devices do not support index fields. Refer to Restrictions and limitations before configuring these fields.
Field Name Description
Prompt Name Enter the prompt name. This name appears on the device control panel.
Field Name Enter a field name that is used for RRT designation.
Default Value Enter the default value for the field name. This field is optional. If a device does not support index fields, this value will still be available as a static RRT.

Component settings

Use the Component settings to configure the remaining  process components and route component in your workflow. Click a component in the list that you want to activate or configure, and then click the Configure button to open the component settings dialog box. For information about configuring a component, click the Help button in a component settings dialog box.