Email form

Use a Send to Email form when you need to send the document to an email destination. A Send to Email form is used in conjunction with the Send to Mail Recipient route and Send to Mail eConnector components.

An email form can be added by right-clicking any Group or Menu node, pointing to Add Form and then clicking Send to Email Form.

Tip: To remove addresses added to address fields on the device console, a user can select one or more addresses, swipe right or left, and then press the trash icon that appears to remove the selected addresses.

Refer to Basic form settings to configure settings on the General, Fields, and Components tabs.

Option Description
Do not show a From field. Use the authenticated user's email address. This will use the device logged on user's email address check box to omit the From field. Select this to use the email address of the logged on user rather than allowing the user to enter an address.
Show a CC Field This will show the CC field in which the user can specify a secondary list of addresses that will receive the message.
Show a BCC Field This will show the BCC field in which the user can specify addresses that will receive the message but not show in the addressee fields on the message header.
Global Address List Allows the user to search the Global Address List for addresses that can be added to the To, CC and BCC fields. In the Display As box, type the display value for this search option. Note that the Global Address List that will be searched will be decided based on following criteria:
  • If Windows Authentication is used, then the search will be performed on the Global Address List associated to the device logged on user.
  • If Custom Authentication is used and the authentication code populates the User name and Domain fields, then the search will be performed on the Global Address List associated to the device logged on user.
  • If there is no logged on user then the search will be performed on the Global Address List associated to the service account for the service.

Regardless of which Global Address List is used, the service account for the AutoStore service must have enough permissions to perform this search.

Exchange Contacts Select this check box under the Search Address Book Options to allow users to search their Microsoft Exchange contacts folder for addresses that can be added to the To, CC and BCC fields.

In the Display as box, type the display value for this search option.

  • Enter the full address of the Exchange Server (IP address or host name). If the address is unknown, contact your system administrator.
  • If a secure socket layer (SSL) connection should be used to connect to the Exchange Server, select the Use SSL check box. Note that when Use SSL is checked, if an icon appears on the device panel it will be the default Toshiba icon and not the AutoStore icon. To have the selected AutoStore icon displayed on the device panel the default SSL port number should be changed to 443.
LDAP Server Select this check box under the Search Address Book Options to allow the users to search an LDAP Server for addresses that can be added to the To, CC and BCC fields.
  • In the Display as box type the display value for this search option.
  • In the LDAP Server box type the address or host name of the LDAP server.
  • In the Search Root DN box type the distinguished name for the node where the search should start. For example: DC=Sales, DC=MyCompany, DC=com. If this field is left empty then the starting point of the search will be the root of the directory tree.
  • In the Email Address field type the name of the LDAP attribute that represents the email address.
  • In the Name field type the name of the LDAP attribute that represents the name of the user.
  • Choose the Login as anonymous option to establish an anonymous connection to the LDAP server.
  • Select the Login with following credentials option to log on to the LDAP server with the specified User name and Password.

After you configure LDAP settings, click Test LDAP to validate the settings. Enter the Maximum number of contacts to be returned by each LDAP search.

Possible LDAP Ports:

    • Standard LDAP: 389
    • Active Directory Global Catalog: 3268
    • LDAP over SSL: 636
    • Active Directory Global Catalog over SSL: 3269