SharePoint Form dialog box

A SharePoint form enables users to browse and scan directly into a Microsoft SharePoint document library.

Important: To use these features, SharePoint 2007 and SharePoint 2010 AutoStore components must be installed. The SharePoint 2007 route component is installed by default with AutoStore if you do not clear the option during installation. The SharePoint 2010 component is available as an add-in component. Configure both route components before creating a SharePoint form.

When you add a SharePoint form, configure settings on the following tabs:

General tab

Scan Setting tab

Components tab

General tab

Field Name Description
Form name The name of the email form to be displayed on the Ricoh MFP.
Icon file Click the browse button (...) to specify the icon to be displayed on the MFP device panel for this menu entry. The images supported are Windows BMP images with 2 or 256 colors. The maximum image size should be 260 pixels wide by 85 pixels tall. The recommended image size is 48x48. For 256 color images, the transparency color is RGB (255,0,255)
Restrict access Select this check box to restrict access to the form to certain users or groups. When the authentication type is Windows you can use the browse button (...) to select Windows groups or users. Group membership is determined by the authentication type:
  • Windows: Determined by the Windows groups that the authenticated user is a member of.
  • NetWare: Groups are not support.
The User Membership custom script can be created to provide the groups that authenticated user is a member of.
Server Version Select one of the following:
  • SharePoint 2007
  • SharePoint 2010 - AutoStore Add-on Services
  • SharePoint 2010 - Native Services
  • SharePoint Office 365
Server address Type the path to the SharePoint 2007 or SharePoint 2010 server where you will be storing the documents. This field can contain "http://" or "https://" followed by the server name or IP address. For example, both “http://sp2007” or “https://192.199.292.255” will work. The field can also contain only the server address, for example, sp2007. In this instance, the component will automatically insert "http://" before the server address.
User name/password In User name, type the user name which will be used to log in to the server. If you are using a domain user account to connect to SharePoint 2007 or SharePoint 2010, type the user name with the domain name. For example, enter DOMAIN\SpUser. Local server users only need to enter the user name, for example, SpUser. In Password, type the user password that will be used to log on to the server.
Use authenticated user credentials for browsing If Use the authenticated user credentials is selected and authentication has been enabled, then user credentials entered at the MFP device panel will also be used to log on to the SharePoint Server. The feature requires Windows authentication.
Site In Site, enter the name of the SharePoint site where you want to store the documents. This can be done either manually or by selecting a value from the drop-down list. You can specify a sub-site of the site by entering its name after the parent site name followed by "/", for example, SubSite1/SubSite1_1. Select the Allow user to change check box to permit users to change the site on the device.
Document library In Document library, enter the name of the default document library to where you want to send the documents. This can be done either manually or by selecting a value from the drop-down list. Select the Allow user to change check box to permit users to change the document library on the device. This check box cannot be cleared if Allow user to change is selected for the Site.
Content type In Content type, enter the name of the default content type to associate to the document. This can be done either manually or by selecting a value from the drop-down list. Note that the user will only be able to select a content type at the device panel if there is more than one content type assigned to the selected document library; otherwise the content type is assigned automatically. Select the Allow user to change check box to permit users to change the content type on the device. This check box cannot be cleared if Allow user to change is selected for the Site.
Default folder In the Default folder box, enter the name of the default folder where the routed files will be stored, this can be done either manually or by browsing to the desired folder. Click the browse button (...) to open the Select Folder dialog box. Select the Allow user to change check box to permit users to change the folder on the device. This check box cannot be cleared if Allow user to change is selected for the Site.

Scan Settings tab

Option Description
File type Specifies the scan file type.
  • HCPDF — High Compression PDF document
  • JPEG — JPEG image
  • MTIFF — Multipage TIFF image file
  • PDF — PDF document
  • TIFF — Single page TIFF image file
File name Enter the file name for the scanned document.
Resolution Select the scanning resolution.
Scan type Select a scan type that corresponds to the properties of the source document. The File type value that you select controls the values that you can select from the Scan type drop-down list box.
  • B & W: Text / Line Art — Black and white text documents that have simple line art.
  • B & W: Text / Photo — Black and white documents that have graphics, photos, and text.
  • Black & White: Text — Black and white documents to be processed with OCR to convert printed text to digital text.
  • Black & White: Photo — Black and white documents that have graphics and photos.
  • Grayscale — Documents in gray scale.
  • Full Color: Glossy Photo — Color documents that have graphics and photos.
  • Full Color: Text / Photo — Color documents that have graphics, photos, and text.
  • Auto Color Select (7.x and above) — Select this option to scan based on the colors in the document.
Scan source Specifies the source for the scan.
  • Auto Detect — Automatically detects whether the document is on the glass or in the document feeder.
  • SADF — The scan job contains multiple batches to be placed in document feeder. Scanning is automatically resumed once the next batch is placed in the document feeder.
  • Batch — The scan job contains multiple batches to be placed on the glass or in the document feeder.
Feed type Select the feed orientation:
  • Left (Readable Direction) — Documents are scanned in the same direction in which they are read.
  • Top (Unreadable Direction) — Documents are scanned orthogonally to the direction in which they are read.
Scan sides If supported by the device, this option determines if the back side of a document in the feeder is scanned.
  • 1 Sided — Scans only one side of the original.
  • 2 Sided -Top to Top — When scanning the second side, the image is created by supposing that the second side is in the same direction as the first.
  • 2 Sided-Top to Bottom — When scanning the second side, the image is created by supposing that the second side is in the opposite direction as the first.
Scan size Auto Detect: Same Size, Auto Detect: Mixed Sizes, A3, B4 JIS, A4 LEF, A4 SEF, B5 JIS LEF, B5 JIS SEF, A5 LEF, A5 SEF, 11x17, 8.5x14, 8.5x13, 8.5x11 LEF, 8.5x11 SEF, 5.5x8.5 LEF, 5.5x8.5 SEF.
Note: LEF refers to Long Edge Feed and SEF refers to Short Edge Feed. These terms describe the manner in which the documents are fed into the MFP.
Note: The Auto Detect option is not supported for MP C300/400SR devices. The appropriate paper scan size must be selected. It is recommended that the Allow user to change default option for Scan size be turned off for MP C300/400SR devices.
Scan density Move the slider to the right to increase scan density or to the left to decrease scan density. Adjusting scan density can improve the quality of scanned images for sources such as newspapers and transparent documents.
Allow user to change If you enable this option for a scan setting, the user can change that setting on the device panel at scan time.

Components tab

List of all process components and the route component, along with their descriptions and types. To configure a component, click its configuration button in the C column.