Add an email form when your workflow requires a document to be sent to an email destination. Use the following tabs to configure the email form:
|Form name||The name of the email form that appears on the Ricoh MFP.|
|Icon file||Browse to the folder location that contains the icon to be displayed on the MFP device panel for this menu entry. The images supported are Windows BMP images with 2 or 256 colors. The maximum image size should be 260 pixels wide by 85 pixels tall. The recommended image size is 48x48. For 256 color images, the transparency color is RGB (255,0,255)|
|Restrict access||Select this option to restrict access to the form to certain users or groups. Note:
When Windows authentication is used,
you can click the browse button (...) to select Windows groups or users. Group membership is determined
by the authentication type:
|To field||In the Display as box, type the label for the To field. The default is “To”.|
|Show From field||Select to display the From field of the email. In Display as box, type the label for the From field. The default is “From”.|
|Show CC field||Select to display the CC field of the email. In the Display as box, type the label for the CC field. The default is “Cc”.|
|Show BCC field||Select to display the BCC field of the email. In the Display as box, type the label for the BCC field. The default is “Bcc”.|
|Subject field||In the Display as box, type the label for the Subject field. The default is “Subject”.|
|Show Message field||Select to display the Message field of the email. In the Display as box, type the label for the Message field. The default is “Message”.|
|Email address entries||Select Allow user to add email address entries to allow users to add email addresses. Click the Search options button to configure how users search for addresses.|
|Global address list||Allows the user to search the global address list for addresses that can be added
to the To, CC and BCC fields. In the
Display as box, type the label for this search option. Note that the global address list that
be searched is defined by the following criteria:
|Exchange contacts (Requires Windows authentication)||Select this check box to allow users to search their Microsoft Exchange contacts folder
for addresses that can be added to
the To, CC and BCC fields.
Note: If a secure socket layer (SSL) connection should be used to connect to the Exchange Server, select the Use SSL check box.
|LDAP||Select this check box to allow the users to search an LDAP Server for addresses that
can be added to the To, CC and BCC
Scan Settings tab
|File type||Specifies the scan file type.
|File name||Enter the file name for the scanned document.|
|Resolution||Select the scanning resolution.|
|Scan type||Select a scan type that corresponds to the properties of the scan
source. The File type value that you select controls
the values that you can select from the Scan type
drop-down list box.
|Scan source||Specifies the source for the scan.
|Feed type||Select the feed orientation:
|Scan sides||If supported by the device, this option determines if the back side of a
document in the feeder is scanned.
|Scan size||Auto Detect: Same Size, Auto Detect: Mixed
Sizes, A3, B4 JIS, A4
LEF, A4 SEF, B5 JIS LEF,
B5 JIS SEF, A5 LEF, A5
SEF, 11x17, 8.5x14,
8.5x13, 8.5x11 LEF, 8.5x11
SEF, 5.5x8.5 LEF, 5.5x8.5 SEF.
Note: LEF refers to Long Edge Feed and SEF refers to Short Edge Feed. These terms describe the manner in which the documents are fed into the MFP.
Note: The Auto Detect option is not supported for MP C300/400SR devices. The appropriate paper scan size must be selected. It is recommended that the Allow user to change default option for Scan size be turned off for MP C300/400SR devices.
|Scan density||Move the slider to the right to increase scan density or to the left to decrease scan density. Adjusting scan density can improve the quality of scanned images for sources such as newspapers and transparent documents.|
|Allow user to change||If you enable this option for a scan setting, the user can change that setting on the device panel at scan time.|
|VBScript file||Enter the VB Script file name for loading/validating the index data on the devices.|
|Run on form load||Select this check box to execute the script file on the server prior to loading the form on the MFP device.|
|Run on scan||Select this check box to execute the script file on the server prior to starting the scan job on the device.|
|Forms Fields||Add fields by clicking the N (New Field) button at the top of the first column in the field table.
After you add the first row, you can press the Tab key to tab through columns and
add additional fields.
For each field you can configure the field attributes:
List of all process components and the route component, along with their descriptions and types. To configure a component, click its configuration button in the C column.