Send to Email Form

Use a Send to Email form when you need to send the document to an email destination. A Send to Email form is commonly used in conjunction with the Send to SMTP and Send to Exchange Route components.

Configure the options in the General, Fields and Components tabs in the same manner as for a Basic Form.

Option Description
Do not show a From Field Select this check box to use the device logged in user's email address check box to omit the ”FROM” field. This is usually selected if you plan to use the logged in user email’s address.
Show a CC field Select thia check box to show the "CC: field in which the user can specify a secondary list of people that will receive the message.
Show a BCC field Select this check box to show the "BCC" field in which the user can specify people that will receive the message secretly.
Global Address List Select this check box to allow the users to search the Global Address List for addresses that can be added to the To, CC and BCC fields. In the Display As box type the display value for this search option. Note that the Global Address List that will be searched will be decided based on following criteria:
  • If Windows Authentication is used, then the search will be performed on the Global Address List associated to the device logged in user.
  • If Custom Authentication is used and the authentication code populates the Username and Domain fields, then the search will be performed on the Global Address List associated to the device logged in user.
  • If there is no logged in user then the search will be performed on the Global Address List associated to the service account for the AutoStore service.

Regardless of which Global Address List is used, the service account for the AutoStore service must have enough permissions to perform this search.

Exchange Contacts Select this check box under to allow users to search their Microsoft Exchange contacts folder for addresses that can be added to the To, CC and BCC fields.
  • In the Display As box type the display value for this search option.
  • Select Auto Discover Exchange Web Service URL to automatically detect the Exchange Server. Note that when using this option, Windows authentication should be used. If this option is not selected, enter the full address of the Exchange Server (IP address or host name).  If the address is unknown, contact your system administrator.
  • If a secure socket layer (SSL) connection should be used to connect to the Exchange Server, select the Use SSL checkbox.
LDAP Server Select this check box under to allow the users to search an LDAP Server for addresses that can be added to the To, CC and BCC fields.
  • In the Display As box type the display value for this search option.
  • In the LDAP Server box type the address or host name of the LDAP server.
  • In the Search Root DN field type the distinguished name for the node where the search should start.  For example: DC=Sales, DC=MyCompany, DC=com. If this field is left empty then the starting point of the search will be the root of the directory tree.
  • In the Email Address field type the name of the LDAP attribute that represents the email address.
  • In the Name Field type the name of the LDAP attribute that represents the name of the user.
  • Select the Login as Anonymous check box to establish an anonymous connection to the LDAP server.
  • Select the Login with following credentials check box to log in to the LDAP server with the specified Username and Password.
Note: if the LDAP server is an Active Directory server, then NTLM authentication will be used.
Maximum number of contacts to return Specifies the maximum number of contacts that the search will return.