SharePoint form

A SharePoint form enables users to browse and scan directly into a Microsoft SharePoint document library.

Important: To use these features, SharePoint 2007 and SharePoint 2010 AutoStore components must be installed. The SharePoint 2007 route component is installed by default with AutoStore (if the administrator does not clear the option during installation). The SharePoint 2010 component is available as an add-in component. Both of these route components must be configured prior to creating a SharePoint form.

When you add a SharePoint form, configure settings on the three tabs of the SharePoint Form dialog box:

General tab

Scan Setting tab

Components tab

General tab

Field Name Description
Form name The name of the email form to be displayed on the Ricoh MFP.
Icon file Click the browse button (...) to specify the icon to be displayed on the MFP device panel for this menu entry. The images supported are Windows BMP images with 2 or 256 colors. The maximum image size should be 260 pixels wide by 85 pixels tall. The recommended image size is 48x48. For 256 color images, the transparency color is RGB (255,0,255)
Restrict access Select this check box to restrict access to the form to certain users or groups. When the authentication type is Windows you can use the browse button (...) to select Windows groups or users. Group membership is determined by the authentication type:
  • Windows: Determined by the Windows groups that the authenticated user is a member of.
  • Netware: Groups are not support.
The User Membership custom script can be created to provide the groups that authenticated user is a member of.
Server Version Select one of the following:
  • SharePoint 2007
  • SharePoint 2010 - AutoStore Add-on Services
  • SharePoint 2010 - Native Services
  • SharePoint Office 365
Server address Type the path to the SharePoint 2007 or SharePoint 2010 server where you will be storing the documents. This field can contain "http://" or "https://" followed by the server name or IP address. For example, both “http://sp2007” or “https://192.199.292.255” will work. The field can also contain only the server address, e.g. sp2007. In this instance, the component will automatically insert "http://" before the server address.
User name/password In User name, type the user name which will be used to log in to the server. If you are using a domain user account to connect to SharePoint 2007 or SharePoint 2010, type the user name with the domain name. For example, enter DOMAIN\SpUser. Local server users only need to enter the user name, for example, SpUser. In Password, type the user password that will be used to log on to the server.
Use authenticated user credentials for browsing If Use the authenticated user credentials is selected and authentication has been enabled, then user credentials entered at the MFP device panel will also be used to log on to the SharePoint Server. The feature requires Windows authentication.
Site In Site, enter the name of the SharePoint site where you want to store the documents. This can be done either manually or by selecting a value from the drop-down list. You can specify a sub-site of the site by entering its name after the parent site name followed by "/", for example, SubSite1/SubSite1_1. Select the Allow user to change check box to permit users to change the site on the device.
Document library In Document library, enter the name of the default document library to where you want to send the documents. This can be done either manually or by selecting a value from the drop-down list. Select the Allow user to change check box to permit users to change the document library on the device. This check box cannot be cleared if Allow user to change is selected for the Site.
Content type In Content type, enter the name of the default content type to associate to the document. This can be done either manually or by selecting a value from the drop-down list. Note that the user will only be able to select a content type at the device panel if there is more than one content type assigned to the selected document library; otherwise the content type is assigned automatically. Select the Allow user to change check box to permit users to change the content type on the device. This check box cannot be cleared if Allow user to change is selected for the Site.
Default folder In the Default folder box, enter the name of the default folder where the routed files will be stored, this can be done either manually or by browsing to the desired folder. Click the browse button (...) to open the Select Folder dialog box. Select the Allow user to change check box to permit users to change the folder on the device. This check box cannot be cleared if Allow user to change is selected for the Site.

Scan Settings tab

Field Name Description
Scan Setting
  • File type: Choose the file type for the scanned document.
    • JPEG — JPEG image
    • MTIFF — Multi-page TIFF image file
    • PDF — PDF document
    • TIFF — Single page TIFF image file
  • File name: Type the file name for the scanned document.
  • Resolution: Select the desired scanning resolution.
  • Scan type: Allows you to select from a list of document type to get the optimum scanner setting for proper documents:
    • B & W: Text / Line Art — Select this option to scan BW text documents which may contain simple line art.
    • B & W: Text / Photo — Select this option to scan BW documents that contain a mix of graphics, photos and text.
    • Black & White: Text — Select this option to scan BW documents that you are looking to be OCR'ed into text.
    • Black & White: Photo — Select this option to scan BW documents that contains graphics and photos
    • Grayscale — Select this option to scan documents in Grayscale.
    • Full Color: Glossy Photo — Select this option to scan Color documents that contain graphics and photos.
    • Full Color: Text / Photo — Select this option to scan color documents that contain a mix of graphics, photos and text
    • Auto Color Select (7.x and above) — Select this option to scan based on the colors in the document.
  • Scan source
    • Auto Detect — Select this option to automatically detect whether the document is on the glass or in the document feeder.
    • SADF — Select this option when the scan job will contain multiple batches to be placed in document feeder. Scanning is automatically resumed once the next batch is placed in the document feeder.
    • Batch — Select this option when the scan job will contain multiple batches to be either placed on the glass or on the document feeder.
  • Feed type: This option specifies placement of the original document.
    • Left (Readable Direction) — Select this mode when the original orientation is the same as the copy paper orientation.
    • Right (Unreadable Direction) — Select this mode when you want to copy A3, B4 JIS or 11 × 17 size originals. The machine rotates the copy image by 90 percent.
  • Scan Sides: If supported by the device hardware, this option determines if the back side of a document placed in the document feeder should also be scanned.
    • 1 Sided — Scans only one side of the original
    • 2 Sided - Top to Top — When scanning the second side, image will be created by supposing that the second side is in the same direction as the first
    • 2 Sided - Top to Bottom — When scanning the second side, image will be created by supposing that the second side is in the opposite direction as the first.
  • Scan Size — Auto Detect: Same Size, Auto Detect: Mixed Sizes, A3, B4 JIS, A4 LEF, A4 SEF, B5 JIS LEF, B5 JIS SEF, A5 LEF, A5 SEF, 11x17, 8.5x14, 8.5x13, 8.5x11 LEF, 8.5x11 SEF, 5.5x8.5 LEF, 5.5x8.5 SEF
    Note: LEF refers to Long Edge Feed and SEF refers to Short Edge Feed. These terms describe the manner in which the documents are feed into the MFP.
    Note: The Auto Detect option is not a supported scan size for MP C300/400SR devices. The appropriate paper scan size must be selected. It is recommended that the Allow user to change default option for Scan Size be turned off for MP C300/400SR devices.
  • Scan density: Select the level of shadow and brightness details recorded by the scanner from lower to higher density.
  • Allow user to change: Select this check box for any option to allow the user to change a setting on the device panel at scan time.

Components tab

List of all process components and the route component, along with their description, type, and the configuration button to set their configuration attributes. The configuration button appears at the last column within each row with "...” appearing on it.

Select a component by clicking the left-most column next to each component and configure the component for this form by clicking on the Configure button (right-most column on each row).