Basic form

Add a basic form when your workflow requires capture of index data. To add a basic form, fill out the following three tabs:

General tab

Scan Settings tab

Components tab

General tab

Option Description
Form name The name of the form to be displayed on the Ricoh MFP.
Icon file Browse to the folder location that contains the icon to be displayed on the MFP device panel for this menu entry. The images supported are Windows BMP images with 2 or 256 colors. The maximum image size should be 260 pixels wide by 85 pixels tall. The recommended image size is 48x48. For 256 color images, the transparency color is RGB (255,0,255)
Restrict access If this check box is selected, access to the form can be restricted to certain users or groups. When the authentication type is Windows you can use the browse button (...) to select Windows groups or users. Group membership is determined by the authentication type:
  • Windows: Determined by the Windows groups that the authenticated user is a member of.
  • Netware: Groups are not support.
The User Membership custom script can be created to provide the groups of which an authenticated user is a member.
VBScript file Enter the VB Script file name for loading/validating the index data on the devices.
Run on form load If this check box is selected, the provided script file will be executed on the server prior to loading the form on the MFP device.
Run on scan If this check box is selected, the provided script file will be executed on the server prior to starting the scan job on the device.
Forms fields Add fields by clicking on the New field button appearing as the first column header and labeled with “N”. Once you have added the first row, you can tab through to get additional fields added. For each field you can configure the field attributes:
  • Name — Field name is a string type and can be any alphanumeric characters. Use of special characters (~,&, <, >, %, “, /, \, :, ?, |) are not recommended.
  • Type — The supported string types are:
  • Required — Check this box if the field is required to be filled.
  • Comment — Description field for administrator reference. This field is not currently used anywhere on the device.
  • Properties — Set the field attributes by selecting the Properties button on the rightmost column on each entry.

Scan Settings tab

Option Description
File type Specifies the scan file type.
  • JPEG — JPEG image
  • MTIFF — Multi-page TIFF image file
  • PDF — PDF document
  • TIFF — Single page TIFF image file
File name Enter the file name for the scanned document.
Resolution Select the desired scanning resolution.
Scan Type Allows you to select from a list of document type to get the optimum scanner setting for proper documents:
  • B & W: Text / Line Art — Select this option to scan BW text documents which may contain simple line art.
  • B & W: Text / Photo — Select this option to scan BW documents that contain a mix of graphics, photos and text.
  • Black & White: Text — Select this option to scan BW documents that you are looking to be OCR'ed into text.
  • Black & White: Photo — Select this option to scan BW documents that contains graphics and photos
  • Grayscale — Select this option to scan documents in Grayscale.
  • Full Color: Glossy Photo — Select this option to scan Color documents that contain graphics and photos.
  • Full Color: Text / Photo — Select this option to scan color documents that contain a mix of graphics, photos and text
  • Auto Color Select (7.x and above) — Select this option to scan based on the colors in the document.
Scan source Specifies the source for the scan.
  • Auto Detect — Select this option to automatically detect whether the document is on the glass or in the document feeder.
  • SADF — Select this option when the scan job will contain multiple batches to be placed in document feeder. Scanning is automatically resumed once the next batch is placed in the document feeder.
  • Batch — Select this option when the scan job will contain multiple batches to be either placed on the glass or on the document feeder.
Feed type Choose the feed orientation used for scanning:
  • Left (Readable Direction) — Specifies that documents are scanned the same direction that they are read.
  • Right (Unreadable Direction) — Specifies that documents are scanned orthogonally to the direction that they are read.
Scan sides If supported by the device hardware, this option determines if the back side of a document placed in the document feeder should also be scanned.
  • 1 Sided — Scans only one side of the original
  • 2 Sided — Top to Top — When scanning the second side, image will be created by supposing that the second side is in the same direction as the first
  • 2 Sided — Top to Bottom — When scanning the second side, image will be created by supposing that the second side is in the opposite direction as the first.
Scan size Auto Detect: Same Size, Auto Detect: Mixed Sizes, A3, B4 JIS, A4 LEF, A4 SEF, B5 JIS LEF, B5 JIS SEF, A5 LEF, A5 SEF, 11x17, 8.5x14, 8.5x13, 8.5x11 LEF, 8.5x11 SEF, 5.5x8.5 LEF, 5.5x8.5 SEF.
Note: EF refers to Long Edge Feed and SEF refers to Short Edge Feed. These terms describe the manner in which the documents are feed into the MFP.
Note: The Auto Detect option is not supported for MP C300/400SR devices. The appropriate paper scan size must be selected. It is recommended that the Allow user to change default option for Scan size be turned off for MP C300/400SR devices.
Scan density Move the slider to the right to increase scan density or to the left to decrease scan density. Characteristics due to the type of paper such as nonwhiteness like newspaper or transparent originals can be reduced by adjusting the scanning density. The default setting is the middle of 9 adjustment levels.
Allow user to change Select this check box next to an option to allow the user to change the specified setting on the device panel at scan time.

Components tab

List of all process components and the route component, along with their description, type, and the configuration button to set their configuration attributes. The configuration button appears as a browse button (...) in the last column of each row.

Select a component by clicking the left-most column next to each component and configure the component for this form by clicking on the Configure button (right-most column on each row).