Add an email form when your workflow requires a document to be sent to an email destination. To successfully configure the Send to Email form, you must completely enter required information on the three tabs:
|Form name||The name of the email form to be displayed on the Ricoh MFP.|
|Icon file||Browse to the folder location that contains the icon to be displayed on the MFP device panel for this menu entry. The images supported are Windows BMP images with 2 or 256 colors. The maximum image size should be 260 pixels wide by 85 pixels tall. The recommended image size is 48x48. For 256 color images, the transparency color is RGB (255,0,255)|
|Restrict access||Select this option to restrict access to the form to certain users or groups. Note:
When Windows authentication is used,
you can click the browse button (...) to select Windows groups or users. Group membership is determined
by the authentication type:
|To field||In the Display as box, type the label for the To field. The default is “To”.|
|Show From field||Select to display the From field of the email. In Display as box, type the label for the From field. The default is “From”.|
|Show CC field||Select to display the CC field of the email. In the Display as box, type the label for the CC field. The default is “Cc”.|
|Show BCC field||Select to display the BCC field of the email. In the Display as box, type the label for the BCC field. The default is “Bcc”.|
|Subject field||In the Display as box, type the label for the Subject field. The default is “Subject”.|
|Show Message field||Select to display the Message field of the email. In the Display as box, type the label for the Message field. The default is “Message”.|
|Email address entries||Select Allow user to add email address entries to allow users to add email addresses. Click the Search options button to configure how users search for addresses.|
|Global address list||Allows the user to search the global address list for addresses that can be added
to the To, CC and BCC fields. In the
Display as box, type the label for this search option. Note that the global address list that
be searched is defined by the following criteria:
|Exchange contacts (Requires Windows authentication)||Select this check box to allow users to search their Microsoft Exchange contacts folder
for addresses that can be added to
the To, CC and BCC fields.
Note: If a secure socket layer (SSL) connection should be used to connect to the Exchange Server, select the Use SSL check box.
|LDAP||Select this check box to allow the users to search an LDAP Server for addresses that
can be added to the To, CC and BCC
Scan Settings tab
|VBScript file||Enter the VB Script file name for loading/validating the index data on the devices.|
|Run on form load||Select this check box to execute the script file on the server prior to loading the form on the MFP device.|
|Run on scan||Select this check box to execute the script file on the server prior to starting the scan job on the device.|
|Forms Fields||Add fields by clicking the N (New Field) button at the top of the first column in the field table.
After you add the first row, you can press the Tab key to tab through columns and
add additional fields.
For each field you can configure the field attributes:
List of all process components and the route component, along with their description, type, and the configuration button to set their configuration attributes. The configuration button appears as a browse button (...) at the last column of each row.
Select a component by clicking the left-most column next to each component and configure the component for this form by clicking on the Configure button (right-most column on each row).