Use a Send to Email form when you need to send the document to an email destination. A Send to Email form is commonly used in conjunction with the Send to SMTP and Send to Exchange Route components.
Send to Email forms are added and edited on the Groups tab of the Kyocera MFP (HyPAS) configuration dialog box.
- To add a Send to Email form, click a group or menu on the Groups tab of the Kyocera MFP (HyPAS) configuration dialog box, and click on the menu bar.
- In the Send to Email Form Settings dialog box, configure options on the General, Fields, and Components tabs the same way as for a Basic Form.
- On the Send to Email Fields tab, configure the Send to Email form options.
Send to Email Fields Options
|Do not show a From field||Select this check box to omit the From field and use the email address for the user that is logged into the device as the value for the From field.|
|Show CC Field||Select this check box to show the CC field in which the user can specify a secondary list of people that will receive the message.|
|Show BCC Field||Select this check box to show the BCC field in which the user can specify recipients so other recipients cannot see them.|
|Global Address List||Select this check box to allow the users to search the Global Address
List for addresses that can be added to the To, CC, and BCC fields.
Regardless of which Global Address List is used, the service account for the
workflow service must have permissions to perform the search.
The Global Address List that will be searched will be decided based on the following criteria:
|Exchange Contacts||Select this check box to allow users to search their Microsoft Exchange
contacts folder for addresses that can be added to the To, CC and BCC fields.
|LDAP Server||Select this check box to allow the users to search an LDAP Directory for
addresses that can be added to the To, CC and BCC fields.
A user may enter specific email addresses for To, CC and BCC on the device console. The user may also search for email address within the domain by pressing Search. The user may search for a specific name by selecting the Address button and entering that name and then selecting Search. Once an email address is selected, the email address is appended to the entries for To, CC or BCC.
Tip: The name of the LDAP attributes can vary depending on the LDAP directory implementation. To find out which attributes apply to your environment, you should refer to the documentation for your LDAP directory and look for available attributes for the LDAP object of class “person”.
|Login as anonymous||Select this check box to establish an anonymous connection to the LDAP server.|
|Login with the following credentials||Choose this option to log onto the LDAP server using the specified
User name and
Note: If the LDAP server is an Active Directory server, then NTLM authentication will be used.
|Test LDAP||To test the LDAP search settings, click this button. In the
LDAP Search Test window, type a search term in the
Search Criteria box, and click Find
Contacts. If the settings are correct and there are users
that match the search criteria, you should see the appropriate results (a
maximum of 25). Otherwise, an error is returned by the test.
Note: Successful matches for the search will be the LDAP objects for which the Email Address field or Name field attribute begins with the specified criteria.
|Maximum number of contacts to return||Specified the maximum number of contents to return from the LDAP server. Set this option to return field to the number of contacts that the search will return.|