Properties Tab

Use this tab to add properties to your document or mail message.

Option Description
Document type Enter the type of documents you want to store into the server or click the browse button (...) to select the type from the list of available types. This component supports the following document types:
  • Document and its clones
  • MailMessage
If you select the MailMessage document type, the component will send a mail message to the DocuShare server. The mail messages have a predefined set of properties that have to be specified on this tab. Add necessary properties by clicking Add button. The properties depend on server settings.

When you select the MailMessage type, you can attach the routed document to the sent message by selecting the Attach document to email check box.

Note: If an invalid document type is used (a document type that does not exist on the DocuShare server or is not supported by the component), the configuration can be saved, but at run time an error message will appear and the process will fail.
Tip: You can create a super set of all (or some) properties and associated values from the list of available document types. To do this, browse for the first documents type, for example "Contracts", along with the desired properties. Proceed to browse for the second document type, for example "Proposals", and append the desired properties, and so on. At this point you have selected all the desired properties (from multiple document types) and property values. Now change the Document Type to an RRT (Dynamically set document type), for example ~POP::Subject~. When you run the Server, with POP3 eMail as your capture component, e-mails with subject property label "Contracts" will only have the "Contracts"-related property values populated. E-mails with subject property label "Proposals" will only have the "Proposal"-related property values populated, and so on.
Save as Specify the behavior of the component in the case when a document with the same title and type already exists on the server. Select one of the following alternatives:
  • New document — The document will be saved as a new document and will get version number 1.
  • New version — The document will be saved as a new version. If there are two or more documents with the same title and type in the collection, the document will be saved as a new version of the last uploaded document of the same title and type which will be found in the collection.
  • Overwrite — The document will overwrite the existing document and will get version number 1. All the previous versions of this document will be deleted. If there are two or more documents with the same title and type in the collection, the last uploaded document will be overwritten.
  • Append — The component will join a new image to the already existing document; the new image will be added at the end of the existing document.
  • Prepend — The component will join a new image to the already existing document; the new image will be added at the beginning of the existing document.
  • Insert — The component will insert pages after the specified page.
Note: The Append, Prepend and Insert options are available only for image files. If you select one of these options for a non-image file, then at run time it will be rejected.
Note: There may be several documents with the same title and type in the collection on the DocuShare server. If append/prepend/insert functionality is used and there are two or more documents with the same title and type in the collection, then the document will be rejected with the corresponding error message.
Max versions Enter the maximum number of versions of the document that you can save in DocuShare. If the version number of a document reaches its maximum, and you try to save a new version of the document, the oldest version is deleted.
Append/prepend This group allows users to set additional parameters for joining image files.
Note: This functionality is not applicable to the MailMessage document type.
File type Select a file type for the output image file from the list. There are two available types: TIFF and PDF.
Note: This functionality is not applicable to the MailMessage document type.
Insert after Select the number of a page, after which the new pages will be inserted to the document.
Note: This functionality is not applicable to the MailMessage document type.
Attach document to E-mail This check box is enabled only when the selected document type is MailMessage. In this case the component sends a mail message to the DocuShare server and, if this option is selected, a routed document will be attached to this message.
Add Click this button to add a property to routed documents. This button opens the Add Property dialog box. Each document type has its own specific set of properties.
Modify Click this button to modify the property value in the opened Modify Property dialog box.
Remove Click this button to remove a property value.
Refresh Click this button to retrieve the most up-to-date list of properties from DocuShare server.
Note: The list of properties is retrieved on the first occasion it is needed and saved into memory. If during configuration the list of properties on the server is changed, the changes are not displayed until you refresh the list.